What is a Salary Slip? | Importance & Components

10 min read
Salary slip is the most valid proof of employment of an employee. It gives an overview of the salary structure and taxes paid by you on a monthly basis. In this article, we are decoding salary slip, its componenets, importance and its format.

What is a Salary Slip?

A salary slip, also known as a payslip, is a monthly document delivered by an employer to its employees. A pay stub is a precise account of an employee’s pay and deductions for a specific time period. Employees might receive a tangible copy of this document or it can be mailed to them. Employees can view and print salary slips in pdf format. A corporation is also required by law to give a payslip to its employees on a regular basis as documentation of wage payments and deductions.

Salary Slip Format:

The components of the Income/Earnings side of the salary statement are as follows:

  • Basic Salary
  • Dearness Allowance
  • House Rent Allowance
  • Conveyance Allowance
  • Medical Allowance
  • Special Allowance

The components of the Income/Earnings side of the salary statement are as follows:

  • Professional tax
  • Tax Deducted at Source
  • Employee Provident Fund

Here are the company salary slip format,

What are the Components in a Salary Slip?

Every month, the employer generates a wage statement. The employee can get a copy of his or her components of the pay structure stub in pdf format. How many people, on the other hand, fully comprehend the salary slip to cash in hand format and basic components of salary structure? The perplexing phrases and figures are akin to a problem that no one wants to solve.

Salary slips are only important to most people when they apply for a loan or a new credit card. However, here’s why it’s critical to have a deeper understanding of the salary structure format.

  • When looking for a new career, choose wisely among competing offers.
  • Utilize all available deductions to reduce your tax liability.
  • Determine what percentage of your salary is set aside for compulsory savings (Employee Provident Fund EPF, ESI, etc.)

Basic information on a salary slip or payslip includes the company name, employee name, designation, and employee code, among other things. Income/Earnings and Deductions are the two main types of salary components of the pay structure in India.

Income/ Earnings

The base pay and allowances are listed in the income section of the salary slip. The same is detailed in the following paragraphs.


The fundamental component of the income is, as the name implies, the basic component of the salary. It accounts for 35 to 50 percent of the total compensation. It serves as the foundation for the salary components. The basics tend to be high at junior levels. Other allowances tend to increase as the individual progresses in the company. Basic pay is usually kept low so that allowance pay isn’t topped up. In the hands of the employee, the salary is fully taxed. The first component on the salary slip’s earnings side is basic.

Dearness Allowance

Let’s discuss what is DA in salary slip,

Dearness Allowance is a stipend granted to employees to help offset the effects of inflation on their wages. It normally amounts to 30-40% of the basic salary. The expense of living is directly dependent on the dearness allowance. As a result, it varies depending on the area. Basic and DA pay are considered to pay for income tax purposes. As a result, it is taxable. It appears after the basic pay on the earnings side of the payslip.

House Rent Allowance

Employees who live in rented housing receive a House Rent Allowance (HRA). The HRA is determined by the employee’s city of residence. HRA is 50 percent of the base wage in a metro city. It is 40 percent of the base pay in all other cities. Because it is an allowance, the housing rent allowance is tax-free up to a certain amount, as long as the employee pays the rent. It shows on the salary slip’s earnings side. A Basic salary structure can help you save money on taxes. The exception must include at least one of the following:

  • Rent is paid once a year, minus 10% of pay (basic + DA).
  • HRA received in its entirety
  • If the location is (Mumbai, Kolkata, Chennai, Delhi), 50 percent of the (basic + dearness allowance da) is paid, and if the location is not (Mumbai, Kolkata, Chennai, Delhi), 40 percent of the (basic + dearness allowance da) is paid.

Conveyance Allowance

The amount an employer pays an employee to commute to and from work is known as the Conveyance Allowance. It’s a concession. As a result, it is tax-free up to a certain point. It shows on the salary slip’s earnings side. Conveyance allowance might help you save money on taxes. The exception must include at least one of the following:

  • Monthly income of INR 1600
  • Received actual conveyance allowance

Medical Allowance

Medical Allowance is the sum paid by an employer to an employee for medical expenditures incurred during the course of employment. Medical expenses can help you save money on taxes. However, the employee is only paid this amount if medical expenses are submitted as proof. If the employee fails to provide proof of medical bills, the allowance will be paid, but it will be fully taxed. If documentation is supplied, the allowance is only tax-free up to INR 15,000 in this situation. It shows on the salary slip’s earnings side.

Leave Travel Allowance

Employers provide it to employees to offset the cost of travel while on leave. It also covers the costs of travel for the employee’s immediate family. To be eligible for a deduction, proof of travel is necessary, subject to certain limitations. The leave travel allowance tax exemption does not apply to any expenses incurred during the trip that are not related to travel. The exemption is also only valid for two journeys in a four-year period. It shows on the salary slip’s earnings side.

Special Allowance in Salary

Performance-based allowances are one type of special allowance. These are typically given to motivate staff to do better work. Furthermore, these allowances differ from one company to the next. Special allowances in salary slips are taxed at their full value. It shows on the salary slip’s earnings side.


Professional tax, TDS, and EPF are all included in the deduction section of the company salary slip.

The other deduction in the salary slip is detailed in the following paragraphs.

Professional Tax

State governments levy a minor tax on earning professionals known as professional tax. It’s only available in a few states. Karnataka, West Bengal, Andhra Pradesh, Telangana, Maharashtra, Tamil Nadu, Gujarat, Assam, Chhattisgarh, Kerala, Meghalaya, Orissa, Tripura, Jharkhand, Bihar, and Madhya Pradesh are the states in question. It is imposed not only on professionals but also on anyone who makes a living via the use of a medium. This sum is taken out of your taxable income. It also frequently only amounts to a few hundred rupees each month and is taxed at the highest rate. It shows on the salary slip’s deductions page.

Tax Deducted at Source

It is the amount withheld by the employer on behalf of the Internal Revenue Service. It is determined by the employee’s gross tax bracket. This cost can be reduced by investing in tax-free investments such as equity mutual funds (ELSS), PPF, NPS, and tax-saving FDs. It shows on the salary slip’s deductions page. As a result, investing in Income Tax Act section 80C instruments enhances your take-home pay. Tds in salary slip returns can be claimed by investing in mutual funds (ELSS), submitting investment proof to the company, and submitting investment proof to the firm.

Employee Provident Fund (EPF)

Let us discuss the employee salary slip format,

It is the employee’s contribution to the provident fund. This is eligible for the Income Tax Act’s section 80C deduction. The accumulation of assets for an employee’s retirement period is known as a provident fund. It is governed by the Employees’ Provident Fund Organisation. The EPF receives 12% of the employee’s base income. On behalf of the employees, the company makes a similar payment for their retirement.

However, not all donations to the Employee Provident Fund are used to fund the fund. The Employees’ Pension Scheme receives 8.33 percent of employee contributions. The contribution is INR 1,250 if their wage is more than INR 15,000 per month. Employees having a salary of less than INR 15,000 contribute 8.33 percent to the Employees’ Pension Scheme. The remaining funds are deposited into the EPF account. Employees can, however, opt-out of the EPF plan (up to a certain level) and invest in higher-yielding securities such as equity funds (ELSS). Employee Provident Fund appears on the salary slip’s deductions side.

Why is a Salary Slip Important?

Salary slips are just as crucial as job certificates in terms of keeping them safe. Employees can use the wage slip to apply for loans, future employment, income tax planning, and government subsidies, and it also serves as a legal document of work.

Let us look at the importance of the salary slip now that we have thorough understanding components of the salary slip.

Here are some types of allowances in the salary slips.

Proof of employment

A pay stub is a legal document that acts as a verification of employment. Applicants must produce a copy of their most recent income slip as legal verification of their last drawn salary and designation when applying for travel visas or institutions and schools. In addition, one of the most important documents for background checks is the pay stub. The paper serves as legal evidence in support of the wage claim. The current designation is also listed on the original salary slip. All previous slips can be used to highlight the employee’s career progression at the company.

Income Tax Planning

The monthly earnings and deductions are broken out on a salary slip. There are also tax-deductible elements in it. The wages breakdown, including basic salary, HRA, medical allowance, and travel allowance. In addition to deductions such as professional tax, EPF, and TDS. TDS assists an employee in anticipating his or her tax liability. As a result of these deductions, the take-home pay is larger. The tax is then determined based on income tax slabs on the take-home pay.

Tax outflow can be managed with adequate income tax planning. Tax planning is an important aspect of financial management. As a result, it assists in obtaining the greatest benefits of tax deductions, rebates, allowances, and concessions while staying within the guidelines established by the Income Tax Act of 1961.

Salary slips are useful for computing TDS returns and income tax refunds, as well as measuring the tax outflow. To stay on top of Income Tax, it’s crucial to maintain track of your pay breakdown.

Seeking future employment

A salary slip is a legal document that verifies current employment and the pay grade at which the employee is employed. This document aids in negotiating with potential employers at both the aggregate level (total cost to company CTC) and at the component level (base salary, allowances). Almost every company requires previous pay stubs as proof of work and earnings.

Employees can also compare offers from new employers based on previous salary slips. It is very important in judging the experience. As a result, the wage slip is crucial in the job search. It also aids in determining the type of hike to take. Furthermore, in a compensation discussion with a new company, the salary slip is a deal-breaker.

Avail loans and credit card

A salary slip contains all of the wage and classification information. It acts as legal verification of an employee’s credit-paying abilities. Furthermore, the wage slip is used to get loans, credit cards, mortgages, and other forms of borrowing. As a result, while applying for a loan, credit card, or mortgage, this document is necessary. Lending institutions and banks ensure that a copy of the pay stub is kept on file. The salary statements are used to assess the borrower’s creditworthiness.

The wage slip aids in the establishment of a credit limit. It also serves as a qualification requirement for obtaining a loan or credit card. The salary slip also sets your taxes for the financial year.

Avail government subsidies

Certain free services can be obtained via the payslip. In fact, they can be utilized to obtain heavily subsidized services. Medical treatment, food grains, and other services fall within this category.

How to Calculate CTC from salary slip?

CTC = Gross Salary + Benefits

If an employee’s salary is ₹40,000 and the company pays an additional ₹5,000 for their health insurance, the CTC is ₹45,000. Employees may not directly receive the CTC amount as cash.

What is the difference between Cost to Company (CTC) and in-hand/gross salary?

The Company’s Investment The entire amount spent by the company on an employee is referred to as the CTC. Housing rent allowance hra, conveyance allowance, gratuity in salary slip, medical expenditures, employee provident fund epf, and other allowances are all included in the cost to the employer. While gross pay is an amount received by an employee before any deductions, a net salary is the amount received by an employee after all deductions have been made. In other terms, it’s the monthly payment made by the company to the employee. PF and gratuity are not included in the gross salary. The compensation received after deductions is referred to as net pay.

The amount an employer spends on employing and maintaining an employee’s services is referred to as the cost to the company. It is classified as variable pay. Components of  CTC structure changes depending on a number of circumstances, and consequently has an impact on an employee’s net compensation. The problem can be solved by just matching the CTC to the actual amount received.

With the help of a sample payslip, we can better comprehend the difference between the cost to the company and the gross salary. Mr. Charan’s monthly remuneration is INR 5,50,000. The following is a breakdown of his cost to the company:

INR 2,75,000 (base wage) (50 percent of salary)

INR 82,500 DA (30 percent of basic)

HRA: 1,43,000 INR (40 percent basic + DA)

CA: 19,200 INR (INR 1600 per month)

INR 8,700 as a special allowance (based on performance)

Contribution to the Employees’ Provident Fund (EPF): INR 21,600

The amount earned before taxes and other deductions is known as gross salary. It does, however, include bonuses, overtime, and other benefits. Charan’s gross pay ranges from INR 5,50,000 to INR 21,600.

INR 5,28,400 gross salary This is how the net pay is computed.

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